Using QR Codes to Track Equipment Maintenance

Keeping track of maintenance for every piece of equipment in your organization can be labor intensive, particularly if you rely on paper records. Good maintenance tracking can reduce costs, as it allows closer attention to the maintenance and replacement needs of your organization. Convenient, accurate maintenance tracking offered by GoCodes’ QR inventory tags makes maintenance tracking feasible and easy for large organizations.

Companies have a powerful incentive to engage in regular preventive maintenance. For many organizations, equipment is their biggest investment. Extending the useful life of that equipment helps save money and improve the financial position of the company. Regular, preventative maintenance helps inventory managers ensure equipment does not break down or wear out before its time. Planning and executing preventative maintenance lessens the likelihood of unpredicted breakdowns, which can disrupt business by making needed equipment unavailable. A regular maintenance schedule can also help companies identify potential misuse of equipment, or equipment that is faulty and prone to outages. Consistent maintenance also helps organizations better identify when it is time for equipment to be replaced.

What is GoCodes?

GoCodes offers a top-of-the-line asset management system that incorporates QR inventory codes and cloud-based software to allow inventory management professionals to track and manage equipment. This intuitive, adaptable program helps users track equipment that has been tagged with QR inventory codes.

Because GoCodes’ application is cloud-based, there is no need to install software to the client’s computer system. This is helpful, because a software-based solution may not be compatible with some clients’ computers. With a cloud-based program, these problems are not an issue.

Another key benefit of the GoCodes application is that no special equipment is needed. Inventory specialists, maintenance workers, and other employees can scan tags with a smartphone or similar device. This makes the application a more convenient and accessible inventory management tool. It can also help keep the cost of implementation down since companies may already have the smartphones or mobile devices they need to use this asset management system.

Also, because the GoCodes application is web-based, inventory managers can access records from anywhere. Whether they’re at home, at the office, or on the road, managers and other employees can pull up the information they need from their laptop, smartphone, or tablet device. This provides quicker access to information, allowing for faster, more well-informed decisions. In today’s business climate, waiting until Monday to log on and check information isn’t an option. GoCodes’ asset management system gives users the information they need when they need it.

GoCodes also offers users the benefit of tracking and mapping each asset’s location via GPS. This helps managers ensure equipment is where it needs to be, which aids in loss prevention.

What are QR Inventory Tags?

QR inventory tags are a key part of the asset management system’s ability to track equipment and relay information to users. QR codes are a special, machine readable type of barcode. QR inventory tags can be easily and securely attached to products, equipment, or any type of asset you need to keep your eye on. Once an item is scanned, users can pull up information about the item and enter new information concerning the tagged item that will be stored.

QR inventory codes have a unique look. They consist of groupings of black square dots arranged in a square grid on a white background. QR codes were invented in the mid-90s and were originally used in automobile manufacturing plants to track parts. As the advantages offered by QR inventory tags became apparent, more and more industries began using them.

Today, QR inventory tags are used for a variety of purposes, including commercial tracking and convenience-oriented purposes. Consumers can scan QR codes in stores to get access to coupons or learn more information about a product. Retailers can use the codes to track products, from distribution centers to stores to point of sale, giving them more information concerning inventory and sales.

How GoCodes Can Help with Inventory Tracking

GoCodes’ asset management system can help streamline equipment maintenance tracking. Instead of relying on paper records or clunky databases with awkward interfaces, GoCodes’ asset management system provides a quick and nimble means of keeping up with the maintenance status of equipment and planning regular maintenance work.

Paper maintenance tracking via invoices and handwritten tags is incredibly inefficient. The downsides of this form of maintenance include:

* Lost or misplaced invoices and forms

* More time spent filling out paperwork and less time on more mission critical tasks

* Cost of paper and printing

* Space required to store paper forms

* Inaccuracies, which are common on paper forms

Even more computerized systems for keeping track of maintenance tasks that don’t use QR inventory tags have drawbacks.

* Data entry can be time consuming, keeping employees from more important tasks.

* Specialized equipment may be necessary for data recording and submission.

* Spreadsheets and other interfaces can be clunky and difficult to use.

* Access and customization may be limited.

With GoCodes’ asset management system, inventory management professionals can:

* Relay data instantly to a centralized application for storing and disseminating maintenance information

* Provide up-to-the-minute, detailed information concerning equipment maintenance

* Help inventory managers identify trends in maintenance, such as problem equipment or over or under-utilization of certain assets

* Eliminate inaccuracies in equipment tracking

* Reduce errors in maintenance

An efficient, effective inventory management program can go a long way toward ensuring the financial health of organizations that rely heavily on their equipment. GoCodes’ asset management system provides a superior method of inventory management thanks to its flexibility, ease of access, lack of additional software and equipment, custom features, and cloud-based format. With this useful asset management system, inventory management professionals can streamline maintenance and keep a tight grip on their planned preventative maintenance.

Sources:

http://en.wikipedia.org/wiki/QR_code

http://www.gocodes.com/